- Why have we gone virtual?
Current global events led the ICQG6 committee to postpone the June 2020 Conference until June 2021, however the evolving COVID-19 situation means that Australian international borders are unlikely to be open before July 2021. In addition, an exciting ICQG6 program of invited and contributed abstracts has already been confirmed, so we feel that the best option is to transition ICQG6 to a virtual Conference that will be delivered from 3 – 13 November 2020 (Australian time zone) which is 2 November to 12 November 2020 in some time-zones.
- How do poster sessions work for a virtual meeting?
If you already have a poster accepted for ICQG6, your poster presentation has been transferred across to be presented in the ICQG6 virtual poster gallery. We will not be accepting posters from new registrants.
We will allow two formats for posters, either a single-screen document standard poster, or a 5 minute, up to 5 slides video. From those videos submitted by the October 20 deadline, we will select ~30 to be viewed during the conference sessions. All posters can be viewed from the poster gallery. Questions to poster presenters can be posted in the discussion channel.
Poster Format
1) A 5-minute (max) 5-slide (max) video.
The preferred video format is MP4 but you can use any program that will record in any of the following formats MP4, MOV, WMV, AVI, and FLV.
Suggested approach to making a video
Step 1 – Prepare your 5 slides using powerpoint or a similar program. These could be background, methods, analyses, results and discussions/conclusions, but of course can be bespoke to the research.
Step 2 – Prepare the talk that you want to give alongside your slides. We suggest you think about the way you would explain your poster if it was of a traditional large format poster and base your talk on this.
Step 3 – Decide how you want to record your talk. We suggest using zoom as that provides a mode to see the speaker and the slides.2) A standard single screen powerpoint (or equivalent) slide.
File > Page Setup > Custom Width: 118.9cm; Height 84.1cm
Minimum Font size : 22 px (e.g footers/references)
Recommended Title Text Font size: 70 px
Recommended Heading Text Font size: 54 px
Recommended Body Text Font size: 40 px
The single slide will be posted in the poster gallery.
Conferences participants will be invited to ask questions in the conference discussion channel or by email.
All posters must be uploaded by October 11th.Poster submission
Instructions for poster submission will be sent to registrants.
- Will ICQG7 take place in Brisbane, Australia?
We know many people were excited to come to Australia for ICQG6, and we would love to host you here. Given the COVID situation, it is too early to make any firm commitment. Until there is a vaccine we live in a changed world.
- When will the ICQG6 virtual Conference be held?
ICQG6 virtual will be held from 3 – 13 November 2020 (Australian time zone) which is 2 -12 November 2020 in some time-zones.
- What happens to my current registration for the ICQG6 Conference?
All attendees with a current ICQG6 registration, will be contacted via email and provided options relating to virtual registration and refunds. Registered delegates will be provided a selection of 3 options available for transitioning their registration to a virtual registration. All components of current registrations that will no longer be delivered including pre-Conference workshop registration, Conference dinner ticket, go event travel cards, Lone Pine tour and accommodation will be refunded in full. Registered delegates who originally paid via credit card, will need to provide the last 4 digits on the card they used to pay, in order for a refund to be processed. Registered delegates who originally paid via bank transfer will be required to provide their banking information for refund. Please note refunds of registration, accommodation and other additional purchases will take up to 8 weeks to process.
- What happens if I register for the virtual conference and then find I cannot attend ICQG6 virtual in November 2020?
To limit administration costs, in the event that you are unable to attend virtually in November 2020, your virtual registration can be transferred to another registrant free of charge. Unless there are extenuating circumstances, there will be no refunds of new virtual registrations. The Organising Committee reserves final decision on a case by case basis.
- What happens to my accepted presentation at the ICQG6 Conference?
All accepted ICQG6 presentations have been allocated into the new ICQG6 virtual program. Please click here to view the program. Individual presenters will receive an email from the secretariat outlining their new presentation day/date and time. Each presenter will also be provided the necessary information and guidelines for presenting their oral or poster presentation virtually. If you are no longer able to or do not wish to present your accepted presentation virtually, please contact the secretariat immediately at program@icqg6.org to advise.
- What happens to the accommodation booking I made for ICQG6 2020?
All accommodation bookings made for ICQG6 2020 will be cancelled on your behalf. All monies paid towards your accommodation booking will be refunded, along with your other refund amounts.
- I was successful in receiving an Early Career Researcher Scholarship for the face to face conference, does this still stand?
Yes. Those who successfully received an Early Career Researcher Scholarship for ICQG6 can be assured that this scholarship still stands and will be rolled over to the virtual conference. You will be contacted by the secretariat to make the necessary arrangements regarding your virtual registration and any refunds required. If you were accepted for an ECR Scholarship and are unable to attend virtually in November 2020, please advise the secretariat via email.